Final Implementation and Closeout Plan

A detailed project plan

Intrinsically, developing the final implementation and closeout plan requires an individual to achieve the set goals and objectives. A successful plan occurs when the project objectives are met and its resources distributed accurately. This essay provides details and final implementation of a project by name Leadership and Alumni Tracking System (LARA). LARA is a software engineer project that seeks to provide strong application for management and leadership in a hospital. This essay discusses the software process involved in creating this application, the issues faced during its implementation, major activities involved, and the lessons learnt from the project implementation.

Effective management skills are crucial for a hospital to grow. In the 21^st century, quality leadership means investing in the digital world. To solve leadership problems, LARA is a vital project that supports the internal structures of organizations and the management of information. For the last decades, the number of patients visiting hospitals have increased, and as a result it has become complex to augment effective leadership. The increase in number may be due to various factors such as stress, diet, and lack of exercises just to name a few. Despite the efforts made by the staff members in the hospital, it is undeniable fact that most patients end up receiving less support they need in an organization. With this concern, this project seeks to offer a system that will ensure that patients receive adequate care and attention through effective leadership.

For a successful closeout plan, stakeholders and clients should be content with the project milestones output and impact. The project manager should also be content with the results or the outcome achieved. In essence, a project closeout plan requires a lot of input for it to be successful. Primary, it is crucial to conduct a survey to generate facts and information from stakeholders. The collected information helps the researcher to come up with the best practices that enhance effective learning. In this stage, it is paramount to have backups for information to enhance security and accessibility. It is crucial to note that, the system integration closeouts usually end with strong administration skills. The administrators play vital role of implementing a successful closeout plan. For instance, they update skills, provide feedbacks for the project, and provide accurate documentation or analysis of the entire project. In the closeout plan, the project manager accesses his or her own performance by evaluating the success brought by the project. Feedback from the team members also help in evaluating whether the project was successful or note (Westland, 2006).

Testing Activities and Software process

After accomplishing the project objectives, the contract manager usually announces the project closeout. At this point, the project manager collects and reviews the relevant document and further evaluate whether the project align with the set standards and principles. The set standards may include project timeline, evaluation process, and resources used. It is vital to conduct a comprehensive review of the contract to determine whether the project achieved its objectives. Usually, the contract manager reviews all the set standards against the actions that took place. In the closeout plan, the contract manager must approve every stage and ensure that it fulfil the set standards. After the evaluation, the project manager documents an official letter to the contracted organization informing that the contract has officially ended. The letter reveals the time that the project started and the time it ended. Reference letter is also documented to reveal the project started and how it has finally ended. The project manager ensures that there have been redistribution of resources and materials.

Final Migration

Various activities take place in the final migration. For instance, a financial analyst ensures that all resources are distributed accurately. The core duty of financial analysts is to ensure that all financial statements undertaken during the process are accurate and approves them. The project manager ensures that all projects are conducted efficiently and all information pertaining the project is stored in both hard and soft copies. The project manager and his team complete the PIER documentation, which portray how the project took place. The PIER document contains various sections such as the project dates, goals and objectives, recommendations, and lessons learnt (Bridgeman & Bridgeman, 2003).

Training activities

Training activities ensures that the project is efficiency to enhance the intended change in the organization. In this project, some training activities include conducting a research on the benefits that the system provides in an organization. It is paramount to evaluate whether the project has enough team to complete the task, and establish whether the project will solve the need or want in the organization. It is significant to train members involved in the project. This ensures that they have adequate skills to perform the project efficiently.

Project close out activities

This section provides a comprehensive analysis of the major processes involved in the project close out. The web developer needs to have a comprehensive understanding of the organization to generalize how the system will support and enhance effective leadership. The web developer should gather and analyze functional requirements under, which the system would work effectively. Some of the requirements that the web designer may come up with include the following. Windows and Mac OS-X should support the operating systems, and Firefox 3.5, Safari 4, and internet Explorer 8 should support the browsers. Many users should be able to utilize the system, and the database should be created in such a way it blocks any unauthorized access. A login and password are also required to access the system (Bender, 2003).

The project closure is an important process that cannot be underestimated. In this case, project managers should neglect the closure process. In reality, project closeout is a crucial process that evaluates the success or failure of a project. In other words, it reports the activities of the whole project. For instance, in this case the project manager may need to provide the reason for implementing this project. As previously mentioned, this project seeks to promote internal structure of management positions in an organization. The following are some of the major contribution of the integration closeout case. First, the project manager and his team can trace poor performance and deviation that may hinder future system integration. This would promote a continuous development for future systems integration. Lessons learnt from the project are crucial for the growth of the organization and the entire team conducting the project. A project closeout would help implementers to determine the damages on equipments and other resources. The diagrams below illustrate the major tasks of the project closeout.

From the two diagrams, some of the major closeout tasks include the following. The first step is to conduct an implementation review. Various activities take place in this step such as gathering solicit feedback, conducting project assessment, and preparing implementation report. The second step involves conducting the administrative closeout of the project, which include providing performance feedback and project information. Thirdly, it is crucial to conduct the phase kick off. In this step, it is crucial to orient team members and provide with the skills required to conduct the project successfully. It is important to calculate or measure the project materials required from the start to the final implementation of the closeout plan. Other common activities that take place include managing CSSQ, which involve managing the project scope, managing the project schedule, implementing the quality control, and managing the project budget. Thirdly, it is paramount to conduct a post implementation review, which involves

Requires resources and lessons learnt

When conducting such a project, one of the primary tasks is to define and understand the main stakeholders in the project. It is crucial to note that, stakeholders are the people who benefit from the final product created including IT professionals, managers, financiers, end-user, and regulators. Since the project seeks to benefit organizations, the staff members are the main stakeholders of the system.

It is vital for the project team to share his experiences and the personal challenges encountered during the project. In this project, recognition of the staff and employees contribution during the project is important. A successful project is one that embraces the views and ideas of those working in the organization.

References

Bender, S. L. (2003). Producing the capstone project. Dubuque, Iowa: Kendall/Hunt.

Bridgeman, N., & Bridgeman, E. (2003). Project success: Defining, designing, constructing & presenting a capstone project for the tertiary student. New Plymouth, N.Z: Best Ways Books.

Westland, J. (2006). The project management life cycle a complete step-by-step methodology for initiating, planning, executing & closing a project successfully. London: Kogan Page.