Creating a Flowchart

Application: Creating a FlowchartWorkflow analysis aims to determine workflow patterns that maximize the effective use of resources and minimize activities that do not add value. There are a variety of tools that can be used to analyze the workflow of processes and clarify potential avenues for eliminating waste. Flowcharts are a basic and commonly used workflow analysis method that can help highlight areas in need of streamlining.In this Assignment, you select a common event that occurs regularly in your organization and create a flowchart representing the workflow. You analyze the process you have diagrammed and propose changes for improvement.To prepare:
•Identify a common, simple event that frequently occurs in your organization that you would like to evaluate.
•Consider how you would design a flowchart to represent the current workflow.
•Consider what metrics you would use to determine the effectiveness of the current workflow and identify areas of waste.To complete:Write a 3- to 5-page paper which includes the following:
•Create a simple flowchart of the activity you selected. (Review the Sample Workflow of Answering a Telephone in an Office document found in this week’s Learning Resources for an example.)
•Next, in your paper: ◦Explain the process you have diagrammed.
◦For each step or decision point in the process, identify the following: ◾Who does this step? (It can be several people.)
◾What technology is used?
◾What policies and rules are involved in determining how, when, why, or where the step is executed?
◾What information is needed for the execution of this step?◦Describe the metric that is currently used to measure the soundness of the workflow. Is it effective?
◦Describe any areas where improvements could occur and propose changes that could bring about these improvements in the workflow.
◦Summarize why it is important to be aware of the flow of an activity.•Remember to include a cover page, introduction, and summary for your paper.This Assignment is due by Day 7 of Week 8.Note: This paper will serve as the Portfolio Assignment for the course.