Rewrite a memo content into a form that is more professional.

The goal for this assignment is to rewrite the memo content into a form that is more professional. Follow the instructions at the top of the assignment, and submit a .doc/.docx file by Sunday at midnight.

In class 3308 Assignment

Rewrite as a Word .doc/.docx and post to moodle window

This text contains examples of the kind of writing/editing issues discussed in a number of our book’s chapters, as well as the appendices. As a group, rewrite the memo with an eye toward clarity and professionalism. Because it is a routine/positive communication, adhere to the basic principles of clarity, efficiency, and reader-friendliness. The errors are at the formal, structural, and language level, so consider everything. You can eliminate language, but you need to retain most of what appears to be the author’s intent. Look to the needs of the Form, Structural elements, and content choices. Rewrite on a clean sheet of paper or print from the lab.

MEMO

To: Ryan Jones, Director of Marketing

From: Thomas Hulbert, Assistant Design Specialist

Date: October 12, 2011

Subject: Our discussion

Hey, Ryan. I was just sitting here looking over the documents we were talking about earlier and I noticed that I forgot to ask for you clarification about some of the choices regarding some of the words we plan on using. Reading through it, the draft could be better than it currently is. I.e, right now, we are using the word POSITIVE instead of CERTAIN, which could be confusing, but maybe it isn’t even the worst example. I think we better clean this thing up before we send it to shareholders. Professionalism is important in documents. Another example is when we say DELINQUENT ACCOUNTS instead of MISSING PAYMENTS. Too wordy to make the point. Here’s some of what I think we need to do;

1. Fix the grammar and other mistakes.

2. The words need to be clearer and have less of ambiguity to them.

3. Also, have Brad take a look at the graphics to see if they can work in back and white.

4. Test the document by having our working group read over it and maybe we could quiz them?

5. Past examples could be helpful as models of what we could do.

The above-mentioned list, probably not the best or most complete one in the universe and I apologize for that (but you know how it is at this time of year for our department), is just a starting point. Let me know if you have an input. We need to have this done fairly soon.

Until then,

Tom