Control in Organization

Introduction

One of the important rules of managers is concerned with the control and management of organizations. The control function of managers requires them to either implement new rules or to follow and adhere to certain existing rules. In most cases, organizations normally have standard operation procedures that all employees must adhere to in their daily operations. The standard procedures are the set rules and regulations that govern the operation of organizations. However some situation might force management to abandon the pre existing rules and develop and take different course of action (Denhardt et al, 2012). The main question that normally arises is whether the management of organization should abide by the pre-existing rules or become flexible and bend to the standard rules so as to deal with a particular situation. This essay analyses the implication of control by pre-existing rules and control by the dynamic of situation for various public managers. It further gives recommendation of whether managers of organizations should stick to control by pre-existing rules or control by the dynamics of situation.

Implication of Control by Pre-Existing Rules

Control by pre-existing rules involves following and adhering to the established rules and regulations. This requires managers and all other employees to ensure that the rules and regulation of the organization are followed in all the operations of the company. Managers who follow control by pre-existing rules cannot make their independent decisions but stick to the standard procedures of the organization (Denhardt et al, 2012). There are various implications that can be associated with control by pre-existing rules. This system of control has both positive and negative effects on the performance of organizations.

Benefits of Control by Pre-Existing Rules

The control by pre-existing rules has some implications that can contribute positively to the performance of organizations. One of the major advantages is that it can enable organization to meet their aims and objectives. This is because organization develops their rules based on the aims and objectives of the company. Observing the pre-existing rules can ensure that the organization works in accordance to its aims and objectives. This will ensure that the goals of the organizations are met hence enhances its reputation, productivity and profitability.

Another positive implication of control by pre-existing rule is that it encourages positive behaviour in the company. Observing the pre-existing rules in making major decision of the company will ensure that there is no abuse of company’s resources hence encourages accountability. Allowing managers to make their own decision can expose organization to management abuse hence results to some management malpractices that can lower the productivity of organization. Hence to ensure that organization resources are not abused it is important for managers to control by pre-existing rules. This will ensure accountability and transparency in organization processes.

Another significant positive implication of control by pre-existing rule is that it reduces chances of conflict in organization. When managers are allowed to make their own decision regarding business operation, there are high chances that there will be occurrence of conflict of interest (Crant, 2000). For example, different managers can come up with different opinions regarding a management issue. This can results to disagreement between managers hence results to conflict in the organization. Conflicts in organization can make organization productivity to be lowered hence affects its business processes.

Errors in management of organization can also be significantly reduced by following control by existing rules system. This is because the decisions made by managers based on their personal opinions cannot be effective. This is because personal judgement is influenced by a number of factors that might not necessarily reflect the goals and objectives of the organization. Occurrence of errors as a result of changing pre-existing rules can make organization to suffer negative consequences such as reduced productivity, low profitability and even collapse of the organization.

Limitation of Control by Pre-Existing Rules

There are various limitations that can be attributed to control by pre-existing rules. One of the major limitations that are associated with this control system is that it discourages innovation and invention in organization. This is because managers are not given freedom to make some changes in organization that can results to new ideas as well as invention of new products and production techniques (Denhardt et al, 2012). This can make organization to become uncompetitive in the market hence reduce productivity.

The control by pre-existing rule can also make it difficult for companies to cope up with various challenges and uncertainties in the business environment. Some of the business challenges and uncertainties such as global financial crisis and recession require organization to effect changes in the management style. This in most cases can involve abandoning the pre-existing rules and adopting unique rules that can help address the current situation so as to ensure that an organization survives from the adverse economic effects.

Implication of Control by the Dynamics of the Situation

Control by dynamics of the situation is a case where managers are required to adopt new rules so as to address the current situation. This requires managers to abandon the preexisting rules and implement new rules that can accurately address the current challenges that the organization faces. This method of control has some positive and negative implication to the organization.

Benefits of Control by Dynamics of the Situation

Control by dynamics of the situation can enable management of organization to encourage innovation and invention. This is because this type of control allows flexibility of employees in organization hence will lead to generation of new ideas and techniques that can encourages invention of new products and production techniques (Denhardt et al, 2012). This can make the organization to increase its level of production hence improves its profitability.

Control by dynamics of the situation is also important for organization that are undergoing difficult economic period. For example, companies that are experiencing financial crisis, recession or low profitability can improve their performance through adoption of control by dynamics of the situation style. This is because managers will have the freedom to make some radical changes that can enable the organization to recover from adverse economic effects (Crant, 2000). This method was used by a number of organizations during the global financial crisis and recession. The organization that adopted control by pre-existing rules had some negative impacts that resulted to losses and collapse of some of the companies.

Limitation of Control by Dynamics of the Situation

Control by dynamics of the situation however has a few limitations that can impact negatively to the performance of the company. This method of control can result to various malpractices that can lower the reputation and productivity of the company. Some managers can take advantage provided by this control method to implement rules that favors their personal objectives (Crant, 2000). This can be against the objectives of the company hence results to poor performance.

Conclusion

Based on the analysis of the different implication of control by pre-existing rules and control by the dynamics of situation, it is evident that control by dynamic of situation is important for management of organization. This is because control by dynamic of situation can enable innovation and invention which are essential for improving the performance and productivity of organization. Control by dynamic of situation also allows for flexibility hence can facilitates the development of appropriate strategies that can help address the current challenges faced by organization. It is therefore important for managers to adopt control by dynamic situation so as to help address some current changes that affects organizations.

Reference

Crant, J. M. (2000). Proactive behavior in organizations, Journal of management, 26(3), 435-

462.

Denhardt, R. B., Denhardt, J. V., & Aristigueta, M. P. (2012). Managing human behavior in

public and nonprofit organizations, Sage