Management and the Monitoring of Hazards
For emergency planning to be successful, there is need for a persistent coordination among the various departments that are concerned with this. This planning is supposed to be aimed at eradicating accidental incidents irrespective of their causes. Natural disasters are commonly known for causing hazards such as earthquakes, floods among other others. Human error is however also considered to bring about disasters although these can easily be foreseen and prevented. This issue of managing and monitoring disasters is becoming a universal concern due to the rise in these cases. These disasters are to blame for the losses incurred in most of the world’s economies owing to the fact that it directly affects productivity and many resources are channeled to cover for these losses (Archibald et al, 2009). This process is however faced with a number of challenges, which vary depending on the regions. The disaster management agency leadership is therefore faced with a task of ensuring that there is an effective emergency response system as well as the information dissemination based on the same.
Data and information management is one of the key issues in any organization owing to the fact that accurate information is a necessity if any organization is to function effectively. Some of the hazards and risks that are a threat to the effectiveness of data and information in an organization include damaged hard disks, information distortion as well as complete loss of data due to human error. The first step in dealing with such hazards is to identify them alongside their possible causes. The next step should be to assess the risk, which involves determining the likelihood of the risks occurring and the extent of damage that is likely to occur due to this. Finally, possible risk control measures should be established (Reza, 2010). These measures are aimed at eliminating the hazards or controlling them in such a way that its effects are minimized. “Hazard control can either be with the aim of eliminating the risk, substituting the hazardous components with safer ones, carrying out engineering controls, putting in place administrative controls or introducing protective equipments” (Erickson, 2006). It also involves testing the risk assessment procedures to guarantee their effectiveness.
Modern technology has ensured that it is possible to carry out these processes of hazard management without necessarily involving human effort. For example, it is possible to have in place an automated alarm system, which ensures that any disturbance to the security system is reported, inclusive of the data security system. Concerning data security, a tracking system can be installed in the premises, which monitors any movements around the data storage areas. This ensures accountability in the data department and any tampering can be traced by monitoring the people appearing in the system. If the hazard is caused by accidental human actions, then the best risk control is to have numerous data and information backup points. This will ensure that the information that has been tampered with or misplaced can easily be replaced with the accurate copy. For this to be effective, data should be handled with different people in such a way that there will always be a point of reference in case suspicions arise.
The major roles played by managers in hazard management include implementing risk management procedures in their various departments, introducing a learning programme with regard to hazard management to their employees, identifying any potential hazards, providing the relevant information to the public, and implementing the risk management controls in consultation with the members of the staff (Erickson, 2006). They are also expected to come up with a method of assessing the potential hazards and ensure that the relevant action is taken to ensure that the damages caused by the hazard is either completely eliminated if possible or minimized. Hazard monitoring strategies and devices that can be applied by managers in the process of risk management include air-monitoring technologies, material testing and personal monitoring technologies among others.
Air monitoring devices involve testing the chemical compositions in the atmosphere. The devices used in this are however prone to human interference. These devices are expected to detect any disturbance in the concentration of air while the occupants are away, which will indicate that the premise was invaded (Reza, 2010). Material testing on the other hand involves determining the slightest changes in the materials that may be hazardous. These include power outlets, switches, fire points as well as other devices in the organization that can bring about damage. This also includes the testing of water to ensure that it is safe for drinking in order to minimize the possibility of water borne disease out breaks in the organization. Personal monitoring devices are mostly used in industries where the greatest hazard is faced by people. This includes having protective cloths such as gumboots, gloves and helmets to eliminate the possibility of coming into contact with dangerous chemicals and gases.
The most important elements in any organization include the people and the data/information and this explains why the two form the basis for emergency planning. Any damage that affects the two elements affects the whole organization and should be safeguarded against for the organization to operate effectively (Archibald et al, 2009). Loss of data can bring about serious repercussions and frauds since the data and information system holds almost all the organizations information ranging from financial records to employee records as well as production records. People on the other hand are the ones who handle every other element in the organization meaning that their failure can lead to complete loss. They should therefore be safeguarded from hazards that are a threat to their health, responsibility and accountability.
Archibald, A., Rheaume, G., & Conference Board of Canada. (2009). Building resilience: Cooperation and coordination for an effective response. Ottawa: Conference Board of Canada.
Erickson, P. A. (2006). Emergency Response Planning for Corporate and Municipal Managers. Burlington, MA: Elsevier, Inc
Reza, B. K. (2010). Disaster management. Delhi: Global Publications.
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