Scope and Time Management

Assignment 2: Scope and Time Management

Improving the Chances of the IT Project

Creating a plan before undertaking a project saves on time since every activity that is going to be undertaken has already been planned. In turn, this increases the chances of a project being successful. This activity defines the whole project. It gives a clear guideline of what is going to take place throughout the project, the duration, and the equipment that is going to be needed. This hence enables the project to be finished on time, as the work is continuous and has no delays (Bowen, 2011).

The project plan also reduces the amount of changes that would be made since everything has already been determined. Through the definition of labor, that is how labor and responsibility has been distributed, people are stabilized because everyone knows the part they are supposed to play. I would also have the ability to monitor and evaluate the flow of the project. This entails whether the project is following the time plan and everything that needs to be done is achieved. All this would ensure that the IT project would be a success.

Project Management improving Success of IT Projects

Project management gives a clear understanding of IT problems. The first process in project management involves understanding the problem or the reason why the project is being undertaken. This guides the project team in coming up with decisions and solutions for the problem. It also enables one to decide the necessary steps to be taken. Secondly, it enables the scheduling of choices about the project and problem, the designing and implementation of solutions and the testing, maintaining and evaluation of the project (Vandermilt, 2011). The plan developed during project management defines several things that would ensure that the project is successful. These are; first, it gives a summary of the IT project that specifies what is needed to be done in the project, what is needed, how it is going to be done, when the project is going to take place, and its duration.

Secondly, there is clarity of the things and activities that are necessary in the project and the necessary workmanship needed in the project. Thirdly, through project management, the overall schedule of the project is determined. Details of the schedule for the activities that are going to be taken under the project are also given. Fourth, project management enables the definition of the people, data and systems that would be needed to ensure the success of the project. Fifth, project management ensures that the project would be delivered on time and the impact of the problems that are expected is reduced.

Relationship of Project Scope to WBS

A work breakdown structure provides a format that describes the project work and enables the progress of the work to be planned and monitored. It hence acts as a guideline for the scope of a project. It also defines and gives an understanding of the scope of a project. It groups, defines and organizes the features and elements of the project. It also enables the development of the schedules and budget for the project (Suffidy, 2000).

Issues in IT Project Management

Lack of Good Planning

The lack of proper planning for the IT project could lead to the failure of the project. The project plan should contain proper details about the whole process including the implementation stages, the timeline for the tasks and re-planning. One of issues in planning is inadequate time compared to the scope of the project (Frese, 2003)

Lack of Accountability of Team Members

Everyone in the project should have a clear understanding of his or her responsibility. They should also have the necessary skills required in performing their various duties. One of the factors that would lead to the failure of the project is assigning of duties to people who do not have specialized experience and skills in Information Technology Management.

References

Bowen, R. (2011). The top 10 benefits of planning in project management. Retrieved from http://www.brighthubpm.com/methods-strategies/13852-the-top-ten-benefits-of-planning-in-project-management/

Frese, R. (2003) .Project Success and Failure: What Is Success, What Is Failure, and How Can You Improve Your Odds for Success? Retrieved from http://www.umsl.edu/~sauterv/analysis/6840_f03_papers/frese/

Suffidy, G. (2000). Project Scope – Work Breakdown Structure and the Procurement Plan. Managing Projects. Retrieved from www.summitconnects.com/Articles_Columns/PDF…/D9GSPROJ.PDF

Vandermilt, C. (2011). Project Management and Its Impact on IT Project Success. Retrieved from http://www.projectsmart.co.uk/project-management-and-its-impact-on-it-project-success.html

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